Prestige People
Executive Administrative Assistant – Operations & Creative Project Support
Full-Time | Palm Beach, Florida | Travel Required
About the Role
A results-driven, forward-thinking private family in Palm Beach, Florida is seeking an exceptional Executive Administrative Assistant to support operations, creative projects, and day-to-day execution at a high level.
This is not a traditional administrative role. The successful candidate will play a pivotal part in turning ideas into action, managing projects end-to-end, and creating systems that drive clarity, momentum, and results. You will thrive at the intersection of operations, project management, and creative execution, supporting both personal and professional initiatives.
This role is best suited to someone who is highly organised, naturally proactive, and shines in a fast-moving, evolving environment.
Working Environment
This household values:
- Outcomes over hours logged
- Systems over busyness
- Execution over intention
The culture is purpose-driven, creative, and collaborative, with a strong emphasis on ownership, accountability, and thoughtful problem-solving.
What Makes This Role Unique
- Ownership of projects from concept through completion
- Exposure to both operational and creative initiatives
- The opportunity to design systems that simplify complexity
- Close collaboration with a high-calibre, supportive team
- Meaningful professional growth beyond a traditional EA role
This is a role for someone who anticipates needs, builds structure, and delivers consistently.
Schedule & Flexibility
This position requires a high degree of adaptability:
- Working hours may begin later in the afternoon and extend into early mornings
- Evenings, weekends, and irregular hours are part of the role
- Domestic and international travel is required
- Priorities can shift quickly; flexibility is essential
Key Responsibilities
Project Management & Execution
- Be detail-obsessed in managing projects from inception through completion
- Build timelines, track deliverables, and ensure deadlines are met
- Translate broad ideas into structured, actionable plans
Creative & Content Support
- Support book writing and content-based projects
- Conduct research and synthesise information
- Draft, edit, and refine written materials
- Organise ideas and content into clear, coherent frameworks
- Utilise AI tools (e.g. ChatGPT, Claude, Notion AI) to enhance efficiency & quality
Communication & Organisation
- Act as the link between ideas and execution
- Quickly capture and synthesise meeting notes into clear next steps
- Manage correspondence with professionalism and discretion
- Translate complex or evolving information into clear documentation
Logistics & Operations
- Manage complex calendars and schedules with precision
- Coordinate travel, meetings, and logistics
- Build and maintain CRM systems (personal and business)
- Maintain digital organisation across shared drives, iCloud, and project platforms
Proactive Problem-Solving
- Anticipate needs before they arise
- Identify inefficiencies and propose effective solutions
- Prevent issues through forward planning and system design
What Success Looks Like
Success in this role is measured by:
- Completed projects, not hours worked
- Systems that produce consistent, repeatable outcomes
- Clear progress toward defined goals
- Reduced friction through proactive problem-solving
About You
You are someone who doesn’t just respond to requests – you anticipate, design, and deliver momentum.
You would:
- Bring clarity to complex or fast-moving situations
- Think in systems, outcomes, and deliverables
- Communicate clearly, concisely, and professionally
- Take ownership from start to finish and follow through on all fronts
- Thrive in dynamic environments
- Be detail-oriented and highly organised
- Adapt easily to change and shifting priorities
- Enjoy being relied upon and trusted
You may also have experience building or running something independently and understand what it takes to turn vision into execution.
Skills & Experience
- 2–5+ years of experience in executive or administrative support
- Strong project management mindset
- Excellent written and verbal communication skills
- Comfortable using AI and modern productivity tools
- Technically confident, particularly within Apple-based systems
- Discreet, polished, and professional
- Experience supporting principals, founders, or senior executives
- Background in brand, content, marketing, or creative projects is advantageous
Compensation & Benefits
- Competitive salary, commensurate with experience (up to $150k DOE)
- Comprehensive benefits including health coverage and paid time off
- Professional development support
- Domestic and international travel opportunities
The Opportunity
This is a rare role for someone who wants to be deeply involved in meaningful work, enjoys creating order in dynamic environments, and finds satisfaction in delivering results.
If you are a proactive, thoughtful professional who thrives on responsibility and execution, this role offers an extremely unique and rewarding long-term opportunity.
Please apply here directly, or email your resume/CV to info@prestige-people.com quoting “Palm Beach EA”.